Work package 1

Work package name Project management
Work package leader CHRI (coordinator)

Objective
In this task the organisational infrastructure and management of the project will be provided, necessary to operate the project, the pilots and to perform all administrative, financial and operational tasks, directly related to the co-ordination of the project.
This includes:

• Provisions for a Project Secretariat
• Installation of the Project Advisory Committee
• Organising Project meetings
• Project planning and progress control
• Evaluation and transfer of the input of the ECOLISH communication platform on the website
• Providing extended annual review of the dissemination activities, including compilation of individual actions, reports etc.
• Guarding background rights, foreground rights and protection of knowledge if necessary
• Description of the work

Task 1.1 Project Secretariat
The Project Secretariat, is performed by the Project Working Team (PWT) lead by the co-ordinator. The secretariat is responsible for the day-to-day planning and management and for the liaison between all contractors and the EC. It will organise the contract administration and financial affairs.
The secretariat is also responsible for the project planning and progress control. This also includes the planning of meetings including the minutes on all meetings (plenary and thematic meetings)
Extended annual reviews will be provided to the Commission and the members.

Task 1.2 Installation of the Project Advisory Committee
The Project Advisory Committee (PAC) has a clearly advising task to the co-ordinator as well as the Project Working Team and all other ECOLISH participants. The role is to oversee all actions and activities within EU which are related to the ECOLISH scope. From this position, the PAC advises and takes decisions on the ECOLISH project, policies and strategies, guarding the interests of the ECOLISH members as well as EU policies, especially on Kyoto protocols, the Renewables White Paper and the related VKA and HKA within EIE SAVE.
The PAC has also the task to act as liaison to the relevant target groups and market sectors (as well as supply side and demand side), in order to give these sectors the opportunity to provide input to the pilots.
Members of PAC are selected by profile and by their own network for national and international dissemination actions and implementation of project results and other issues, related to the ECOLISH scope.

Task 1.3 Project communication
The operational heart of the project is the Members’ section of the web site. This area must create a degree of continuity between meetings, and has been developed with discussion forums and electronic newsgroups limited to the ECOLISH members and the Commission. The service is hosted on the co-ordinator’s computer server. It aims to facilitate discussion within the project, allow the efficient transfer of project out- puts and results, news of Commission publications and Calls for Proposals for follow up actions, etc The Internet site is being continually developed to reflect the structure of the project to facilitate ease of use and navigation throughout the whole Internet site. A presence policy in relation to significant international conferences is being pursued. The co-ordinator also promotes sector liaison (liaison with other project involved in related EIE SAVE VKA2 projects) in collaboration with the PAC and PWT.

Task 1.4 Publication of public documents/tools etc.
All public results will be edited, published and spread on CD-ROM. An executive summary will be made, edited and published as a (paper) brochure.

Outcome of this work package
- an operational project secretariat – all required reports (progress, interim, final reports) – an operational Project Advisory Committee to advise the Project Working Team and to establish EU dissemination

Deliverable(s) of this work package
D1.1 Minutes of meetings,
D1.2 Installation of the PAC
D1.3 Final report – Handbook, CD, executive summary